Terms and Conditions
Delegates are personally responsible for their belongings at the venue. The Organizers will not be responsible for any stolen or missing items belonging to Delegates, Speakers or Attendees; due to any reason whatsoever.
Requesting an Invitation Letter
For security purposes, letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact email@example.com to request a personalized letter of invitation.
Regarding refunds, all bank charges will be for the registrants account.
This cancellation policy was last updated on April 04, 2018.
Cancellation, Postponement and Transfer of Registration
All cancellations or modifications of registration must be made in writing to firstname.lastname@example.org
If Gavin Conferences cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Gavin Conference event which must occur within one year from the date of cancellation.
Postponement If Gavin Conference postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Gavin Conference event which must occur within one year from the date of postponement.
Transfer of registration
All fully paid registrations are transferable to other persons from the same organization, if registered person is unable to attend the event. Transfers must be made by the registered person in writing to email@example.com Details must be included the full name of replacement person, their title, contact phone number and email address. All other registration details will be assigned to the new person unless otherwise specified.
Registration can be transferred to one conference to another conference of Gavin Conferences if the person is unable to attend one of conferences.
However, Registration cannot be transferred if it is intimated within 14 days of respective conference.
The transferred registrations will not be eligible for Refund.
Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible.
Gavin Conferences will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.
Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Gavin Conferences, including the inability to obtain a visa.
If the registrant is unable to attend, and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:
Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following slabs-
- Before 90 days of the conference: Eligible for Full Refund less $150 service Fee
- Within 45-90 days of Conference: Eligible for 50% of payment Refund
- Within 45 days of Conference: Not eligible for Refund
- E-Poster Payments will not be refunded.
Accommodation Cancellation Policy
Accommodation Providers (Hotels) have their own cancellation policies, and they generally apply when cancellations are made less than 30 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation. Gavin Conferences will advise the cancellation policy of your accommodation provider, prior to cancelling or amending your booking, to ensure you are fully aware of any non-refundable deposits.